Part-Time Coordinator

Part-Time Coordinator

Position Summary

The coordinator provides administrative and operational support to ensure the smooth day-to-day functioning of the organization. This position works closely with the Executive Director and assists with member and donor communications, customer relationship management, website updates, and organizational administration. The ideal candidate is highly organized, detail-oriented, an effective communicator, and comfortable learning and utilizing technology platforms.

This is a part-time position with flexible scheduling and the opportunity to work both independently and collaboratively in support of the organization’s mission.

Essential Duties and Responsibilities

Administrative Support

• Provide administrative assistance to the Executive Director and organization leadership.
• Maintain digital files and organizational records.
• Assist with meeting preparation, scheduling, and documentation.
• Support event registration.

Customer Relationship Management (CRM)

• Maintain and update the organization’s CRM database.
• Process memberships, donations, and constituent information.
• Ensure accurate records for members, volunteers, donors, and supporters.
• Generate reports and assist with data tracking and analysis.
• Support donor stewardship and member engagement activities.

Communications and Newsletter Creation

• Develop and distribute a monthly newsletter.
• Coordinate communication schedules and maintain email distribution lists.
• Collaborate with volunteers to gather stories, photos, and updates.

Website Management

• Maintain and update website content to ensure information is accurate and current.
• Add news articles, events, and announcements to the website.
• Assist with improving website organization and user experience.
• Coordinate with volunteers regarding website enhancements when needed.

Additional Responsibilities

• Support organizational projects and special initiatives.
• Assist with volunteer and event coordination.
• Perform other duties as assigned to support the organization’s mission and goals.

Qualifications

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency with Microsoft Office and Google Workspace.
• Experience with CRM/database systems preferred.
• Experience with website content management systems preferred.
• Ability to manage multiple tasks and prioritize effectively.
• Self-motivated with strong attention to detail.
• Ability to work independently and collaboratively.
• Appreciation for and commitment to the organization’s mission.

Preferred Qualifications

• Experience working with nonprofit organizations.
• Familiarity with email marketing platforms and newsletter creation.
• Experience with membership and donor databases.
• Knowledge of website platforms such as WordPress, Squarespace, or similar systems.

Position Details

• Status: Part-Time; 15 hours per week
• Reports To: Executive Director
• Schedule: Flexible
• Location: Remote
• Occasional weekends and evenings
• Starting pay range: $22.00-$24.00/hour

Please submit your cover letter and resume to Faith Rodriguez; faith@copmoba.org